Pastoral Transition Tools – Pastor to Pastor Debrief

I have come to understand that the planning and execution of a pastoral transition can make a significant difference in the fruitfulness of both a pastor and congregation in the months ahead. There are a number of resources that I have used to develop tools which I have used in transition. You can find these and more of my writing on pastoral transitions here. Also, I commend these books to you that I have found to be helpful during a pastoral transition (Amazon affiliate links):

The Pastor to Pastor Debrief occurs between the outgoing and incoming pastor. There are a number of questions, practicalities, and knowledge about the workings of the congregation that can be incredibly helpful to pass from one pastor to the next. Here is an outline of a Pastor to Pastor Debrief that I have used as a guide during my pastoral transitions. It is compiled from the resources above and some additions of my own. While every question may not be appropriate for every setting, this provides an outline to cover some of the most important topics. Enjoy!

Worship

  • Particular traditions and styles
  • Attendance trends
  • Recent controversies
  • Preaching style
  • Time issues
  • Important traditions
  • Seasonal variations
  • Special services
  • Who is involved in planning worship?
  • Are any new services being planned?
  • What is the role of clergy and laity during worship?
  • What is the role of children and youth in worship?
  • Is there children’s worship during the main worship services?
  • Is there a children’s message in the service? If so, who is responsible for the children’s message?
  • How is the bulletin and / or presentation prepared? Who is involved? What is the timleine for completion each week?
  • How does the church conduct the sacraments? When is communion offered and by what means?
  • Are tehre ecumenical community worship events? When?

Grow

  • Adult education / formation programs
  • Children’s education / formation programs
  • Youth education / formation programs
  • Important new programs that need support
  • Older programs that are important
  • Seasonal traditions

Serve

  • Board role
  • Commitee structure
  • Meeting cycles
  • Annual program calendar
  • Report formats
  • Facility issues and policies
  • Keys and access issues
  • Alarm system

Personnel

  • Staff structure
  • Job descriptions
  • Evaluation processes
  • Staff meetings and agenda
  • Staff issues
  • Recent hires and terminations
  • Training and coaching
  • Are any staff positions currently vacant?
  • Are any staff changes needed or expected?

Buildings and Grounds

  • How are building items and maintenance handled? Who orders supplies? Is there a custodian? What are her / his hours?
  • What community groups use the buildgin?

Information Technology

  • Describe the computer network. Is it wireless? Is the pastor provided with a computer? What kind?
  • Does the church have a web page? If so, who maintains it?
  • What are the appropriate passwords the pastor needs to know? How will the pastor’s email be set up?
  • Who knows about the church’s membership and financial software?

Give

  • Fundraising approaches
  • Giving patterns and records
  • Financial trends
  • Financial issues
  • Are there any tenure-bridging financial issue?
  • Are there any tenure-bridging capital issues?
  • What is the normal stewardship process in this church?
  • Who is in charge of promoting stewardship in the church?
  • What is the number of pledging and non-peldging households?
  • What is the average financial contribution of each member family to the church?
  • What is the pastor’s expected role in stewardship campaigns?
  • Does the church have a permanent endowment fund? If so, what is it used for and how is it funded?

Share

  • What is the church’s primary method of communication with its member? What percentage of the church membership uses electronic communication (email, text, interet, etc.)?
  • How often does the church newsletter come out? How is it distributed? What does the pastor need to prepare for the newsletter?
  • How does the church communicate with the community? What kind of advertising does teh church do?

Care

  • Lay care team
  • Names of terminally ill
  • Names of bereaved in last twelve months
  • Patterns of pastoral care
  • What agencies or resources are available for those who may call with needs for emergency food, clothing, shelter, or assistance?
  • What families are currently experiencing loss, illness, or special needs?
  • Who are the homebound members? Is there a regular ministry in place for them?

Pastoral

  • Unusual expectations of pastor
  • Is there a ministerial assocaition in the community? Provide contact information.

Church Climate

  • How warm are church members to one another? To new people?
  • How is the morale in this church?
  • How open is this church to change?
  • What are the significant conflicts in the church?
  • How central is faith to members’ lives?
  • How conservative or liberal is this church?
  • How diverse is this church theologically, ethnically, and demographically?
  • Where are the landmines?

People

  • Who is angry at the church?
  • Who is angry at the pastor?
  • Who are important allies?
  • Who can’t be trusted?
  • Who has an agenda?
  • Who will keep confidences?
  • Who is in danger of burning out?
  • Who is undersused?
  • Who has recently retired?
  • Who are the five most influential persons in the church?
  • Who are the saints?

Documents to Include

  • Copy of the church’s vision / mission statement
  • Most recent minutes of all-church conferences or meetings
  • Church directory, annotated with information about relationships, pastoral care nees, and potential leaders
  • Church email list
  • Organizational chart and list of church lay leaders and committee members
  • Church policies for weddings, funerals, building use, employee handbook, etc.
  • Current and last two years of budget reports
  • Latest month’s financial statement
  • Last three church newsletters
  • Recent bulletins for each worship service
  • Bulletins for most recent Christmas Eve and Easter services, as well as other special services that are routinely part of the church’s life
  • Church keys

Eero: My Church WiFi Hero

Last month, I undertook the task of upgrading the wireless network at Berryton United Church. I am a bit of a tech geek at heart and enjoy things working well. I am grateful that there was an existing wireless network, though one of the challenges was that it was a different network in the sanctuary than it was in the office. Devices would be able to hold on to the signal along enough to make it almost, but not quite, usable when I walked back and forth on Sunday morning. So, I was looking for the opportunity for a mesh network that could cover the entire building.

A solution from Ruckus Wireless, while it would have been excellent, was beyond my ability to install. So, I was started looking for other solutions and found a great one in the Eero Pro WiFi System. You can purchase it from Amazon.com here and find more information about Eero and their technology here. After a Memorials request was approved, I placed the order. It wasn’t too long until these sweet looking pieces of technology arrived:

Eero at Berryton UMC - 1

The next step was to get them installed and going. The main network equipment is on a shelf above the door of a closet. Here is the before picture:

Eero at Berryton UMC - 2

You may notice that there isn’t a wireless router of any kind in this picture. That is because I had already taken it down and didn’t want to plug all the things back together just to get this picture. It was sitting on the shelf in just about the middle. Here is the shelf after installation:

Eero at Berryton UMC - 3

There is the Eero on the right hand side, connected to the cable modem on the right and a network switch to the left. A handful of 2 foot patch cables came in handy to help cut down on the cable clutter.

The next step was to initiate the network. Installation was through the Eero app which I had downloaded as per the instructions with the Eero. It was fantastically simple. You created a name for your network, password and I created a guest network with a single swipe. Amazing!

The next step was to add the other two Eero devices to the network to extend better coverage throughout the building. One in the office, which allows wireless connections to the printer:

Eero at Berryton UMC - 2 (1)

And one just outside the sanctuary in the library / treasurer’s office:

Eero at Berryton UMC - 1 (1)

I have experienced rock-solid performance throughout the building and even extending into the parking lot much further than previously possible. This has been particularly helpful in our location with cell service that can be spotty, at times.

I am glad to have made the upgrade and it has been a benefit for the congregation, as evidenced by the connections on Sunday morning:

Eero at Berryton UMC - 1 (2)

Would you like to add WiFi in your local church? I would be glad to answer more questions, be a consultant, or do the install – if you are in the Topeka area. You can contact me by email at aconard@greatplainsumc.org

Happy Small Church IT Adventures to you!