Pastoral Transition Tools – Transition Timeline

I have come to understand that the planning and execution of a pastoral transition can make a significant difference in the fruitfulness of both a pastor and congregation in the months ahead. There are a number of resources that I have used to develop tools which I have used in transition. You can find these and more of my writing on pastoral transitions here. Also, I commend these books to you that I have found to be helpful during a pastoral transition (Amazon affiliate links):

This is a draft timeline of key events in the farewell process for the congregation and outgoing pastor. It is compiled from the resources above and from my own experience. While each event may not be appropriate for every setting, I hope that you find it helpful.

Transition Announcement – As It Occurs

Announce the appointment of the current pastor to serve a new congregation and the appointment of the incoming pastor to serve the current congregation in worship and by email.

Transition Team – 12 Weeks Out

Identify a team that will tend to the transition for about 6 months. It may include members of the staff parish team as well as others. This team will help make these farewell opportunities happen and help create a network of support for the incoming pastor.

Farewell Letter – 10 Weeks Out

The outgoing pastor writes a letter to the congregation to offer care during transition, celebrate time together, and clarifying roles and responsibilities for the months ahead. It may be delivered by email, postal mail, or regular newsletter.

Exit Interview – 9 Weeks Out

The outgoing pastor and staff parish team share an informal conversation about the pastor’s tenure. Create space to share joys, concerns, hurts, blessings, accomplishments, and work left undone. The purpose of this conversation is learning for both congregation and pastor.

Sharing Memories – 8 Weeks Out

Create the opportunity for congregants to share memories of the outgoing pastor and family (if applicable). There may be cards made available to share written memories, invitation to share photos, and / or other items.

Fun Facts – 6 Weeks Out

Begin sharing a few fun facts about the incoming pastor during worship each week to provide additional introduction. This may be done in a fun, light-hearted way.

Farewell Event and Meal – 4 Weeks Out

Create the opportunity for congregation and pastor to share a meal together. It may be a potluck meal. During this time make space for sharing the way that God has been at work during their time together, remembering significant moments, and offer blessings for the future. This event is planned on the Sunday before the pastor’s final Sunday to help make it possible for congregants who may be away to participate in farewell events.

“Pass the Mantle” in Worship – 3 Weeks Out

As one of the final acts of worship on the outgoing pastor’s final Sunday, the pastor offers a tangible item to a lay leader. It may be placed in the sanctuary as a visible sign of pastoral transition. The item could be something, such as, a study bible, cup and plate for communion, stole, or other sign of the pastoral role.

First Sunday for Incoming Pastor – 0 Weeks Out

During worship, the incoming pastor may receive the item left in the sanctuary by the outgoing pastor.

Pastoral Transition Tools – Pastor to Pastor Debrief

I have come to understand that the planning and execution of a pastoral transition can make a significant difference in the fruitfulness of both a pastor and congregation in the months ahead. There are a number of resources that I have used to develop tools which I have used in transition. You can find these and more of my writing on pastoral transitions here. Also, I commend these books to you that I have found to be helpful during a pastoral transition (Amazon affiliate links):

The Pastor to Pastor Debrief occurs between the outgoing and incoming pastor. There are a number of questions, practicalities, and knowledge about the workings of the congregation that can be incredibly helpful to pass from one pastor to the next. Here is an outline of a Pastor to Pastor Debrief that I have used as a guide during my pastoral transitions. It is compiled from the resources above and some additions of my own. While every question may not be appropriate for every setting, this provides an outline to cover some of the most important topics. Enjoy!

Worship

  • Particular traditions and styles
  • Attendance trends
  • Recent controversies
  • Preaching style
  • Time issues
  • Important traditions
  • Seasonal variations
  • Special services
  • Who is involved in planning worship?
  • Are any new services being planned?
  • What is the role of clergy and laity during worship?
  • What is the role of children and youth in worship?
  • Is there children’s worship during the main worship services?
  • Is there a children’s message in the service? If so, who is responsible for the children’s message?
  • How is the bulletin and / or presentation prepared? Who is involved? What is the timleine for completion each week?
  • How does the church conduct the sacraments? When is communion offered and by what means?
  • Are tehre ecumenical community worship events? When?

Grow

  • Adult education / formation programs
  • Children’s education / formation programs
  • Youth education / formation programs
  • Important new programs that need support
  • Older programs that are important
  • Seasonal traditions

Serve

  • Board role
  • Commitee structure
  • Meeting cycles
  • Annual program calendar
  • Report formats
  • Facility issues and policies
  • Keys and access issues
  • Alarm system

Personnel

  • Staff structure
  • Job descriptions
  • Evaluation processes
  • Staff meetings and agenda
  • Staff issues
  • Recent hires and terminations
  • Training and coaching
  • Are any staff positions currently vacant?
  • Are any staff changes needed or expected?

Buildings and Grounds

  • How are building items and maintenance handled? Who orders supplies? Is there a custodian? What are her / his hours?
  • What community groups use the buildgin?

Information Technology

  • Describe the computer network. Is it wireless? Is the pastor provided with a computer? What kind?
  • Does the church have a web page? If so, who maintains it?
  • What are the appropriate passwords the pastor needs to know? How will the pastor’s email be set up?
  • Who knows about the church’s membership and financial software?

Give

  • Fundraising approaches
  • Giving patterns and records
  • Financial trends
  • Financial issues
  • Are there any tenure-bridging financial issue?
  • Are there any tenure-bridging capital issues?
  • What is the normal stewardship process in this church?
  • Who is in charge of promoting stewardship in the church?
  • What is the number of pledging and non-peldging households?
  • What is the average financial contribution of each member family to the church?
  • What is the pastor’s expected role in stewardship campaigns?
  • Does the church have a permanent endowment fund? If so, what is it used for and how is it funded?

Share

  • What is the church’s primary method of communication with its member? What percentage of the church membership uses electronic communication (email, text, interet, etc.)?
  • How often does the church newsletter come out? How is it distributed? What does the pastor need to prepare for the newsletter?
  • How does the church communicate with the community? What kind of advertising does teh church do?

Care

  • Lay care team
  • Names of terminally ill
  • Names of bereaved in last twelve months
  • Patterns of pastoral care
  • What agencies or resources are available for those who may call with needs for emergency food, clothing, shelter, or assistance?
  • What families are currently experiencing loss, illness, or special needs?
  • Who are the homebound members? Is there a regular ministry in place for them?

Pastoral

  • Unusual expectations of pastor
  • Is there a ministerial assocaition in the community? Provide contact information.

Church Climate

  • How warm are church members to one another? To new people?
  • How is the morale in this church?
  • How open is this church to change?
  • What are the significant conflicts in the church?
  • How central is faith to members’ lives?
  • How conservative or liberal is this church?
  • How diverse is this church theologically, ethnically, and demographically?
  • Where are the landmines?

People

  • Who is angry at the church?
  • Who is angry at the pastor?
  • Who are important allies?
  • Who can’t be trusted?
  • Who has an agenda?
  • Who will keep confidences?
  • Who is in danger of burning out?
  • Who is undersused?
  • Who has recently retired?
  • Who are the five most influential persons in the church?
  • Who are the saints?

Documents to Include

  • Copy of the church’s vision / mission statement
  • Most recent minutes of all-church conferences or meetings
  • Church directory, annotated with information about relationships, pastoral care nees, and potential leaders
  • Church email list
  • Organizational chart and list of church lay leaders and committee members
  • Church policies for weddings, funerals, building use, employee handbook, etc.
  • Current and last two years of budget reports
  • Latest month’s financial statement
  • Last three church newsletters
  • Recent bulletins for each worship service
  • Bulletins for most recent Christmas Eve and Easter services, as well as other special services that are routinely part of the church’s life
  • Church keys

Disney’s Approach to Employee Engagement

I am spending my day in Wichita at a professional development experience – Disney’s Approach to Employee Engagement. It provided by the Disney Institute and hosted by the Wichita Independent Business Association.

The concepts planned for the day, include:

  • Fostering a Workplace Culture
  • Selecting the Right-Fit Talent
  • Training the Culture
  • Communicating to Inform & Inspire
  • Creating a Caring Environment

I am interested to see how these concepts apply to Berryton United Methodist Church and the Great Plains Annual Conference. The engagement level of the current congregation today is evident to people who may visit the congregation for the first time. Engagement also makes a difference in how readily someone is to share with others about their experience with God and the local church. I am looking forward to more today and will be paying attention to how we can make progress in congregational engagement.

The #kwc12 Twitter Word Cloud Project

2012 Kansas West Annual Conference Twitter Word Cloud

As a follow up to the The #gc2012 Twitter Word Cloud Project, I completed a similar project for the Kansas West Annual Conference. I collected Twitter updates from May 22 to 27 that were tagged with #kwc12, #ksw12 and #kswumc. Then I used Wordle to create a word cloud with the text of all the updates for the conference. I edited out Twitter usernames, #kwc12, #ksw12 and #kswumc to get a better view of the conversation. I hope that you enjoy the results!

  • You can find the raw data of Twitter updates tagged with #kwc12, #ksw12 and #kswumc at http://j.mp/LlgkSN. Feel free to use these updates and World to create your own word clouds.
  • You can download a full size image of the word cloud at http://j.mp/L2ZwlA

Enjoy!

The Sacraments via Electronic Communication

One of the questions that I continue to consider as Pastor of Resurrection Online is how the sacraments are made available to those that worship online. I recently ran across one take on this subject from the United States Conference of Catholic Bishops. Visit http://www.usccb.org/liturgy/innews/699.shtml and scroll down to find “The Sacraments via Electronic Communication.” I encourage you to read the entire article. Here is an excerpt:

“The Secretariat for the Liturgy has received several inquiries concerning the celebration of the sacraments via various types of electronic communication. The celebration of the Sacrament of Penance via telephone, participation in Mass via television or the celebration of the Sacrament of Confirmation via video conference have on occasion been proposed. However, electronic communication via telephone, television, video conference or internet is not sufficient for the celebration of the sacraments. The celebration of the sacraments requires the physical and geographic presence of both the gathered faithful and the bishop, priest, deacon or other presiding minister.”

This is a decision of a particular denomination in a particular location. What are your thoughts, feelings or opinions about sacraments via electronic communication?

Flickering Pixels

I just finished reading Flickering Pixels: How Technology Shapes Your Faith by Shane Hipps. After just finishing the book I felt thoughtful, peaceful, powerful, aware and enlightened. This book was an unexpected breath of fresh air into my life.

Hipps is a Mennonite pastor in Arizona who formerly worked in advertising. He has a distinct perspective on media and how it shapes the way that we think. Hipps suggests that the book is about “training our eyes to see things we usually overlook” (14).

Hipps is a proponent of Marshall McLuhan’s phrase – the medium is the message. Hipps helped me to think critically about the media with which I engage in every day. I am more aware of the effect that the medium itself has on me as well as any given content.

Hipps ranges across a wide variety of topics within the field of technology and faith. After addressing media, images and how our brain learns and process information, he makes a clear connection with God. God communicates in many different ways with God’s creation and in a very real sense the medium is the message, particularly in the person of Jesus Christ.

I unequivocally recommend this book to those who seek to be more aware about the infoluence which technology has on life and faith.