Pastoral Transition Tools – Transition Timeline

I have come to understand that the planning and execution of a pastoral transition can make a significant difference in the fruitfulness of both a pastor and congregation in the months ahead. There are a number of resources that I have used to develop tools which I have used in transition. You can find these and more of my writing on pastoral transitions here. Also, I commend these books to you that I have found to be helpful during a pastoral transition (Amazon affiliate links):

This is a draft timeline of key events in the farewell process for the congregation and outgoing pastor. It is compiled from the resources above and from my own experience. While each event may not be appropriate for every setting, I hope that you find it helpful.

Transition Announcement – As It Occurs

Announce the appointment of the current pastor to serve a new congregation and the appointment of the incoming pastor to serve the current congregation in worship and by email.

Transition Team – 12 Weeks Out

Identify a team that will tend to the transition for about 6 months. It may include members of the staff parish team as well as others. This team will help make these farewell opportunities happen and help create a network of support for the incoming pastor.

Farewell Letter – 10 Weeks Out

The outgoing pastor writes a letter to the congregation to offer care during transition, celebrate time together, and clarifying roles and responsibilities for the months ahead. It may be delivered by email, postal mail, or regular newsletter.

Exit Interview – 9 Weeks Out

The outgoing pastor and staff parish team share an informal conversation about the pastor’s tenure. Create space to share joys, concerns, hurts, blessings, accomplishments, and work left undone. The purpose of this conversation is learning for both congregation and pastor.

Sharing Memories – 8 Weeks Out

Create the opportunity for congregants to share memories of the outgoing pastor and family (if applicable). There may be cards made available to share written memories, invitation to share photos, and / or other items.

Fun Facts – 6 Weeks Out

Begin sharing a few fun facts about the incoming pastor during worship each week to provide additional introduction. This may be done in a fun, light-hearted way.

Farewell Event and Meal – 4 Weeks Out

Create the opportunity for congregation and pastor to share a meal together. It may be a potluck meal. During this time make space for sharing the way that God has been at work during their time together, remembering significant moments, and offer blessings for the future. This event is planned on the Sunday before the pastor’s final Sunday to help make it possible for congregants who may be away to participate in farewell events.

“Pass the Mantle” in Worship – 3 Weeks Out

As one of the final acts of worship on the outgoing pastor’s final Sunday, the pastor offers a tangible item to a lay leader. It may be placed in the sanctuary as a visible sign of pastoral transition. The item could be something, such as, a study bible, cup and plate for communion, stole, or other sign of the pastoral role.

First Sunday for Incoming Pastor – 0 Weeks Out

During worship, the incoming pastor may receive the item left in the sanctuary by the outgoing pastor.

South Central Jurisdiction of the UMC – Official Hashtag

I would like to introduce #scjumc as the Twitter hashtag for the South Central Jurisdiction of The United Methodist Church.

I invite you to add #scjumc to any tweet that has to do with the SCJ, particularly leading up to, during or after the live webcast from Bishop Bledsoe on Friday, September 18 at 12:00 noon. This webcast will be at http://www.ourchurchvideos.com/announcements/scjbishops/

I believe that Bishop Bledsoe will announce that the Dallas and Ft. Worth episcopal areas will be combined to accomplish eliminating one bishop from the South Central Jurisdiction. What do you think?

Join the conversation on Twitter with #scjumc.

You can follow the twitter conversation at http://twitter.com/search#search?q=%23scjumc

From Bishop W. Earl Bledsoe, president of the South Central Jurisdiction College of Bishops

Contact:    Stephen Drachler

717.926.7240

Email: sedrachler@gmail.com

South Central Jurisdiction Leader Schedules Important Announcement Bishop W. Earl Bledsoe to Hold Web Cast at 12 p.m., Friday Sept. 18

Bishop W. Earl Bledsoe, president of the South Central Jurisdiction College of Bishops, will make an important webcast announcement regarding the jurisdiction at noon on Friday, Sept. 18.

The webcast will be available at

www.ourchurchvideos.com/announcements/scjbishops. The broadcast site will be available at 11:45 a.m. for the 12 p.m. webcast.

“I urge all congregational and conference leaders across our eight-state region to watch this webcast,” said Bishop Bledsoe, leader of the Dallas Area. “My announcement will deal with a matter related to the future of our ministry together. The College of Bishops believes this announcement is of vital importance to every conference and congregation within the jurisdiction.”

The South Central Jurisdiction includes the states of Arkansas, Kansas, Louisiana, Missouri, Nebraska, New Mexico, Oklahoma, and Texas.

Please share this message with other contacts who you feel would be interested in this announcement.